Documents
Publish and share accessible output
Choose visibility, publish hosted HTML, and create controlled share links without exposing the private original.
- For
- Document owners and publishers
- Typical time
- 5 minutes
Before you start
- A completed document version that has been reviewed for release
Procedure
Step by step
Choose the delivery format
Use hosted HTML for responsive online reading. Use the rebuilt tagged PDF when an offline file is required and layout changes are acceptable.
Set document visibility
Keep the canonical hosted page private, make it unlisted, or publish it publicly. A separate viewing link can provide revocable access to a private document without changing that visibility.
Create a viewing link when needed
Create a view-only link for someone outside the workspace, choose an expiry, and add a password on eligible plans. Viewing links never grant editing access; invite an authenticated workspace member when collaboration is required.
Test the reader experience
Open the published URL in a private browser window and check keyboard navigation, headings, links, zoom, mobile reflow, and representative assistive technology.
Publication and versions
A later edit creates a new version. Existing review decisions remain bound to the version that was reviewed, so confirm the current version before release.
Revoke access
Revoke a viewing link when that recipient no longer needs access. The token, protected document view, and token-bound file downloads stop working immediately. Separately return the canonical page to private when public or unlisted access should also end.
Related guides
- Request review and approve an exact versionAssign a reviewer, track due work, request changes, and bind approval to the version that was actually reviewed.
- Organize documents, folders, activity, and versionsUse the library to find documents, group work, inspect activity, and understand immutable version history.
- Collect and resolve reader accessibility feedbackUse hosted-document feedback to reproduce barriers, assign ownership, record resolution, and close the loop with readers.