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Publish and share accessible output

Choose visibility, publish hosted HTML, and create controlled share links without exposing the private original.

Updated

For
Document owners and publishers
Typical time
5 minutes
Open a completed document

Before you start

  • A completed document version that has been reviewed for release

Procedure

Step by step

  1. Choose the delivery format

    Accessible HTML reflows for web reading. For eligible PDFs, Keep the original layout creates a separate tagged copy only when preservation checks pass. Rebuild the layout creates a new tagged PDF and may change fonts, columns, spacing, or pagination. Your uploaded source stays unchanged. Every output still needs human review; unsupported or layout-critical files may need separately scoped specialist remediation.

  2. Set document visibility

    Keep the canonical hosted page private, make it unlisted, or publish it publicly. A separate viewing link can provide revocable access to a private document without changing that visibility.

  3. Create a viewing link when needed

    Create a view-only link for someone outside the workspace, choose an expiry, and add a password on eligible plans. Viewing links never grant editing access; invite an authenticated workspace member when collaboration is required.

  4. Test the reader experience

    Open the published URL in a private browser window and check keyboard navigation, headings, links, zoom, mobile reflow, and representative assistive technology. Open Reading tools to test document search, heading/table/figure jumps, reading appearance, and optional on-device speech against the exact published content.

Help visitors use the published document

Reading tools work with the hosted HTML structure and text. Visitors can choose text size, line spacing, and reading width for the current session without changing the source or published version. A missing heading, table relationship, or alternative still needs correction in the document itself.

Publication and versions

A later edit creates a new version. Existing review decisions remain bound to the version that was reviewed, so confirm the current version before release.

Revoke access

Revoke a viewing link when that recipient no longer needs access. The token, protected document view, and token-bound file downloads stop working immediately. Separately return the canonical page to private when public or unlisted access should also end.

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