Solutions

Accessibility workflows for real-world teams.

The right remediation path depends on who uses the document, how often it changes, whether exact layout matters, and who owns the next action. Start with the sector playbook closest to your work.

Check a PDF Manual remediation

State and local government

Prioritize active public records before the Title II deadline.

Inventory documents by service impact, publish accessible alternatives, and retain an evidence trail across departments.

Budgets, meeting packets, permits, policies, notices

Open sector guide

Schools and higher education

Keep course, enrollment, and campus documents usable.

Give disability services, communications, faculty, and procurement one repeatable route for documents that reach students and families.

Syllabi, handbooks, forms, reports, board materials

Open sector guide

Healthcare organizations

Make essential patient information easier to navigate.

Separate documents that can become responsive HTML from regulated or fixed-layout files that need specialist PDF remediation.

Patient guides, forms, policies, benefits, instructions

Open sector guide

Selection framework

Prioritize by user impact, not file count alone.

Start with documents a person needs to receive a service, meet a deadline, understand a right, complete a form, or make a high-consequence decision. Record the document owner and intended reader before choosing a remediation path.

For a public website with PDFs spread across many pages, website PDF monitoring can maintain the live URL inventory and flag source changes. It supports prioritization; it does not certify accessibility or replace manual review.

For requests arriving from clients or departments, the Program Management workflow records the owner, deadline, intended outcome, and chosen remediation path before the file disappears into an inbox. Requesters can follow private status without becoming workspace members.

Use and urgency. Is the document active, public, required for a task, or repeatedly requested in an alternative format?
Format. Can the information become responsive HTML, can a rebuilt PDF change layout, or must the source remain visually identical?
Complexity. Identify scans, forms, signatures, multi-column layouts, complex tables, charts, and multilingual content before estimating work.
Evidence. Define the validator, manual tasks, reviewer, approval authority, publication route, and correction process before starting.

Sector pages explain common operating patterns, not legal advice or a universal compliance recipe. Confirm the obligations, exceptions, security requirements, and record-retention rules that apply to your organization.

Not every document should take the same path.

Use responsive HTML when the information must work well on phones and assistive technology. Use a rebuilt tagged PDF when layout may adapt. Use human remediation when the original PDF must preserve forms, pagination, signatures, or print behavior.

Compare all remediation paths